What Is the Sofi Report? Why Is My Earnings Information Included?

The SOFI, or Statement of Financial Information, is a reporting requirement under the Financial Information Act. The report is due December 31 and must contain the district’s audited financial statements, a list of employees' remuneration and expenses (if total remuneration exceeds $75,000) and a list of payments made to suppliers (if total payments exceed $25,000) for the year ended June 30th. This information is available to the public under the Freedom of Information and Privacy Act and is posted on both the Abby Schools and BC Government websites. The Finance Department has now remitted our SOFI report for the year ended June 30th, 2024.

mySparkrock Claims

Since the launch of mySparkrock, Finance has successfully processed 1,294 expense claims; this includes reimbursements, mileage claims and district credit card transactions. We want to thank everyone for embracing the new software and working with us to ensure the transactions are recorded accurately. Although we recommend utilizing the purchasing department to acquire supplies to avoid out-of-pocket expenses, we understand that the need for incidentals may arise unexpectedly.

To ensure a smooth and timely process of your claims, here are a few guidelines:

• When expenses are created and coded, and an attachment is added, they need to be grouped together into a claim. Once they are in a claim, ensure to submit it to your supervisor for approval. There are currently 480 claims opened but not submitted. If the transactions are showing on your account, they are only visible to you.
• For expense reimbursements, each receipt must be legible. When emailing receipts from your phone, avoid reducing the attachment size to prevent blurriness. If you use your phone, load it straight into your mySparkrock account using your web browser. Additionally, each receipt should be entered as its own expense line to facilitate accurate reporting in our SOFI report.
• When submitting mileage claims for out-of-district travel, ensure the trip starts from your regular assigned site. Claims originating from home will not be accepted, as they would be considered taxable income by the CRA.
• If you have a district credit card, transactions will appear on your account a few days after the 6th of each month, when the billing cycle resets. We will be starting to notify Administrative Assistants, Principals, Vice Principals, and Managers via email once the transactions are ready in your account. Ensure that district card transactions are marked with the credit card icon to prevent them from being processed as reimbursement. Please refrain from submitting your credit card transactions early.
• Personal reimbursements and district credit card expense transactions cannot be combined in the same claim.

Following these guidelines ensures the timely processing of reimbursements and credit card transactions. For detailed instructions, check out the mySparkrock Employee Toolkit page.

Happy 2025 from the Finance Team!